Custom Inventory & Cost Management System for WordPress – Tech Sheets Case Study
A fully tailored internal system that allows a business to manage components, product builds, costs, transfers, and stock — all inside WordPress, without relying on external software.
This project was developed for a business that needed a clear, reliable way to track product components, real production costs, stock movement, and inventory levels across different locations. Instead of using multiple tools or spreadsheets, we built a unified Tech Sheets system directly inside WordPress. Everything is organized, automated, and easy to update — even for non-technical users.
Client Challenge
The client managed dozens of products with many small components.
They needed a simple way to:
know exactly how much each product truly costs,
track component usage,
record transfers and movements,
see stock levels per person or location,
and keep everything in one place.
Their old process was slow, manual, and prone to errors.
What I Built
Without going technical, this is what the project included:
Centralized product tech sheets
Each product now has its own summary with components, quantities, costs, and a live total.
Automatic cost calculations
The system always shows updated totals — no Excel, no manual math.
Component tracking
Each component includes category, cost, notes, and real availability.
Stock overview by partners or locations
The business can instantly see who has what, and how much.
Build, receipts & transfers logging
Recording movements is easy and the system updates stock automatically.
Custom dashboards & reports
Easy-to-read tables with filters, sorting, and total summaries.
Designed directly inside WordPress
No external software needed. Everything works within the same admin panel they already use.
Results
The new Tech Sheets system helped the client:
cut administrative time by over 60%,
reduce inventory mistakes,
calculate product costs accurately,
avoid stock loss,
speed up production planning,
work in a clear, organized, and centralized dashboard.
In short: the business now knows exactly what it has, what it spends, and what each product truly costs — all in one place.
Who This Is For
This type of solution is perfect for businesses that:
create physical products,
work with components or materials,
need precise stock and cost control,
want everything inside WordPress instead of paying external tools.
FAQ
• Can this kind of system be adapted to my business?
Yes — every Tech Sheets implementation is fully customized to your workflow and the type of products you manage.
• Does it require technical knowledge?
No. Everything was built to be simple, intuitive, and easy to update.
• Can it be expanded later?
Absolutely. More reports, automations, or dashboards can be added anytime.
Want something like this for your business?
I can build a fully custom internal system tailored to your exact workflow.
Contact me and let’s talk about your project.
Contact me and let’s talk about your project.